Always Free
Organize properties, scan barcodes, and log maintenance on your local device.
- ✓Unlimited properties & buildings
- ✓Unlimited equipment & parts logging
- ✓Offline Barcode & QR Scanner (13 formats)
- ✓QR asset tags in Text & JSON mode (all the data on the sticker)
- ✓10 Free AI Scans (Nameplate/Condition/Invoice/Diagnostics Chat)
Pro Toolkit
Unlock the full suite of AI scanning, cloud syncing, and custom branded report builders.
vs MaintainX · vs UpKeep
- ⚡Unlimited AI Nameplate Scanning (the specs printed on the plate extracted)
- ⚡AI Diagnostics & Condition Assessments
- ⚡Cloud Backup & Smart Sync across all devices
- ⚡Live URL QR Tags (Hosted public page that stays current). Text & JSON tags are free, and so is your company logo.
- ⚡18 Pro Report Types (Branded PDFs/ZIP package)
- ⚡EPA §608 compliance report export — the leak-rate calculator itself is free on every tier
- ⚡Vendor QR check-in posters & log dashboard
- ⚡Full Web Dashboard desktop/tablet browser portal
Team Plan
Give your whole crew real, role-based access under one subscription.
- ⚡Everything in Pro, for every team member
- ⚡Role-based access: Viewer, Tech, or Manager
- ⚡Starts at 5 seats, scales in blocks of 5 up to 50
- ⚡One subscription & bill — no per-seat invoicing
Or download the mobile app to subscribe directly via Apple or Google:
Compare Plans & Features
| Feature | Always Free | Pro Plan | Team Plan |
|---|---|---|---|
| Properties & Buildings | Unlimited | Unlimited | Unlimited |
| Equipment & Part Records | Unlimited | Unlimited | Unlimited |
| Offline Barcode/QR Camera Search | ✓ Yes | ✓ Yes | ✓ Yes |
| Recurring PM Scheduling | ✓ Yes | ✓ Yes | ✓ Yes |
| Gemini AI Scanning (Nameplates & Invoices) | 10 trial scans | ⚡ Unlimited | ⚡ Unlimited |
| AI Condition Check & Diagnostics Chat | Shares 10 trial scans | ⚡ Unlimited | ⚡ Unlimited |
| Cloud Sync & Multi-Device Backup | Local Only | ⚡ Automatic | ⚡ Shared Workspace |
| Printable QR Asset Tags | ✅ Text & JSON | ⚡ Adds Live URL | ⚡ Adds Live URL |
| 18 PDF & CSV Reports (incl. Landlord & Rental Tools) | ❌ No | ⚡ Unlimited PDFs | ⚡ Unlimited PDFs |
| EPA §608 Leak Rate Calculator | ✓ Yes (free) | ⚡ + PDF Export | ⚡ + PDF Export |
| Vendor Entry QR signs & calendar logs | ❌ No | ⚡ Fully Integrated | ⚡ Fully Integrated |
| Desktop Web Dashboard | ❌ No | ⚡ Fully Included | ⚡ Fully Included |
| Team seats & role-based access | ❌ No | ❌ Solo only | ⚡ 5–50 Seats (Roles) |
Before you decide — what users actually say
Real reviews from the App Store and Google Play. Tap any card to read it on the store itself.
This is an awesome app for companies to use! You can track service history, inventory, and all the information on your equipment. You can even keep track of special tools with a tool checkout system. Any technician can walk up to a piece of equipment and instantly pull up its complete service history. You can also keep track of vendors, maintenance schedules, filter and belt changes, and much more. I actually had a maintenance guy call me saying he needed a motor for a unit. I was able to pull over, look up the unit, get all the information I needed, and order the correct motor right from the information in the app. It's a great way to keep all your equipment, maintenance, inventory, and service information organized and easily accessible for your entire team.
I have been in need of a formal equipment tracker for 15+ years of mechanical / HVAC service work! This application provides detailed mechanical equipment tracking, photos with ease of generating reports to share with field technicians, office workers and customers. I highly recommend this to anyone that finds the need to be detailed, organized and professional. 5 starts!!
This app makes tracking equipment so much easier. The AI scanner is fast and pulls model and serial numbers right off the nameplates, which saves a ton of time. The new updates for work orders and the maintenance calendar are great, and I really like that the field tools are free. It is simple to use and keeps everything organized by building. Highly recommend!
Keeping track of our building equipment and maintenance records is much easier with this app. The ai nameplate scanner saves a lot of time, too. Highly recommend it to anyone working in facility management.
very helpful app. this would be very beneficial for property owners as well.
These are written reviews from both stores, not a hand-picked selection. Reviews from the developer and his family are left out, because they do not count as proof of anything.
Listed on Capterra · Listed on Product Hunt · as of August 2026
Pricing FAQs
Is there a free trial for the Pro plan?
Yes — first-time subscribers get a 7-day free trial, and you won't be charged until it ends. Trial eligibility is one-time only: if you've subscribed to Equipment Tracker Pro before, a new subscription bills immediately. When you're ready to cancel, open your Apple ID or Google Play subscription settings at any time — Apple and Google handle billing and cancellation directly, so there's no in-app cancel button.
What features are included in the Free tier?
Our free tier is genuinely unlimited and contains no ads. You can track unlimited buildings and equipment units, create relational replacement parts lists, log core maintenance tasks, track general spares, and use our 100% offline barcode & QR code scanner. Every account also starts with a trial balance of 10 free AI scans.
How do the 10 free AI scans work?
Every registered account gets 10 free AI credits — sign in with Google, Apple, or email (free, no credit card) to activate them. These credits are shared across our four AI tools: the Nameplate Scanner, Condition Assessment, Invoice Scanner, and conversational Diagnostics chat. Once these 10 free scans are used, core tracking remains 100% free, while upgrading to Pro unlocks unlimited scans.
How does per-user pricing work for teams?
Team plans start at $39.99/month for 5 seats — about $8/seat, cheaper per person than 5 separate monthly Solo subscriptions ($9.99/mo each). Need a bigger crew? Every 5-seat block after the first adds $40.00/month, so 10 seats is $79.99, 25 seats is $199.99, and the ceiling is 50 seats at $399.99. No per-seat haggling, no enterprise sales call.
Does accessing the web dashboard require a Pro subscription?
Yes. The full web dashboard at equipment-tracker.com requires an active Pro subscription. The Equipment Tracker Pro mobile app's free tier works entirely offline without a subscription. Pro unlocks automatic cloud sync, which is what powers the web dashboard, live URL QR tags, PDF report generation, and multi-device access. The QR generator opens without Pro, because Text-mode and JSON-mode tags are free to make on the phone and on the web.
Do you need a Pro subscription to scan a printed QR tag?
No. Anyone can scan a Link Mode QR tag using just a standard phone camera — no app download, no account, and no subscription needed. Scanning opens a public web page with the equipment's specs and service history. Making tags is mostly free as well: Text-mode and JSON-mode tags cost nothing to generate, on the phone or the web dashboard, because those carry their data on the sticker. Link Mode is the paid one, because it publishes and hosts the public page the sticker points at.
Can I export my data if I cancel?
Yes. Your data belongs to you. If you cancel Pro, your records remain fully accessible on your device — nothing is deleted or locked away. Exporting a backup ZIP of your data, and generating any of our PDF or CSV reports, both require an active Pro subscription.