Equipment Tracker Pro vs.
UpKeep
Short answer: UpKeep's pricing page publishes no free tier. Essential is $24 per user a month, inventory management sits on the $55 Premium tier, and no billing period is printed for either — though a separate UpKeep page still offers an account that never expires, so we do not claim it either way. Here, equipment, buildings, parts and maintenance logs are free and unlimited.
UpKeep: our honest assessment
Where Equipment Tracker Pro and UpKeep differ
Only the rows where the two are marked differently are listed: 25 of 39. Yes is included, Pro is on the paid plan, Limited is partial, No is not offered, and Not listed means the vendor material this page was checked against says nothing either way. Rows we have not checked for this vendor are left out.
| Feature | Equipment Tracker Pro | UpKeep |
|---|---|---|
| Full Offline Use | Yes | Limited |
| Web Dashboard | Pro | Yes |
| Cloud Sync | Pro | Yes |
| AI Nameplate Scanner | Pro | No |
| AI Condition Assessment | Pro | No |
| AI Invoice & Work Order Scanner | Pro | No |
| AI Diagnostics & Troubleshooting | Pro | No |
| EPA Leak Rate Calculator | Yes | No |
| Refrigerant Recovery Tracking | Yes | No |
| Refrigerant Stock & Fits Compatibility | Yes | No |
| HVAC-Specific Reports | Pro | No |
| HVAC Field Tools & Charts | Yes | No |
| Branded PDF Reports | Pro | Yes |
| Parts & Spare Stock Matched by Size | Yes | Limited |
| Invoicing off a Finished Job, with Payments & Balances | Yes | No |
| Customers Pay the Invoice Online | Limited | Not listed |
| Parts Receipt Scanning, Billed on the Invoice | Limited | Not listed |
| Universal CSV Importer | Yes | Limited |
| Guest / Vendor Forms | Pro | Yes |
| Vendor Check-In QR Door Sign & Calendar Logs | Pro | No |
| Team Workspaces & Multi-Seat Plans | Pro | Yes |
| Customer Portal | Pro | Limited |
| Maintenance Calendar | Yes | Limited |
| Tenant Request Door Tags | Pro | Limited |
| Landlord & Rental Tools | Pro | No |
Who should pick which
Pick UpKeep if
You are Maintenance managers, facilities. It is a CMMS, and the price is $24/user/mo Essential · $55/user/mo Premium (billing period not published) · Professional and Enterprise by quote.
Pick Equipment Tracker Pro if
An HVAC technician: You are at the unit with a phone, and the record has to be made and retrieved right there.
In the table above Equipment Tracker Pro is marked Yes, Pro or Limited and UpKeep is marked No for: AI Nameplate Scanner, AI Condition Assessment, AI Invoice & Work Order Scanner, AI Diagnostics & Troubleshooting, EPA Leak Rate Calculator, Refrigerant Recovery Tracking, Refrigerant Stock & Fits Compatibility, HVAC-Specific Reports, HVAC Field Tools & Charts, Invoicing off a Finished Job, with Payments & Balances, Vendor Check-In QR Door Sign & Calendar Logs, Landlord & Rental Tools.
Getting your equipment list across, and labelled
Two questions come up on the way over from any of these, and neither is about features. The first is getting what you already have into the app: the CSV importer reads a spreadsheet export, maps its columns onto the equipment fields and the building each unit sits in, and costs nothing on either tier — so a register that exists already does not get retyped at a desk.
The second is labelling the units once they are in, which is what makes a record open from the equipment instead of from a search box. The QR label generator prints a sticker per piece of equipment in three modes. Text and JSON labels are free to make, because everything is printed onto the sticker itself; only Link Mode needs Pro, because the public page that label opens has to be hosted.
UpKeep questions answered
How much does UpKeep cost compared with Equipment Tracker Pro?
UpKeep: $24/user/mo Essential · $55/user/mo Premium (billing period not published) · Professional and Enterprise by quote (prices reviewed 29 October 2026). Equipment Tracker Pro: free to download with core tracking free; Pro is $9.99 a month or $79.99 a year; Team starts at $39.99 a month for 5 seats.
Does UpKeep have a free plan?
UpKeep: Unclear — the pricing page publishes no free tier, but upkeep.com/free-maintenance-software still offers a free account; 7-day free trial, no credit card required. Equipment Tracker Pro: the free tier is permanent and is not capped by record count, with 10 AI scan credits shared across the four AI tools.
Who is UpKeep for?
UpKeep is a CMMS, built for Maintenance managers, facilities. Equipment Tracker Pro is built for the technician or manager standing at the unit with a phone, with equipment, parts and service history that work offline.
How many features differ between UpKeep and Equipment Tracker Pro?
25 of the 39 rows in this comparison differ. Equipment Tracker Pro is ahead on 12 of them and UpKeep is ahead on 0; the table above lists every one.
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