Equipment Tracker Pro vs.
Sortly
Short answer: Sortly is an inventory tracker — no maintenance history, no service logs, no refrigerant data. Its free tier stops at 100 items and one user, and paid plans run $49 to $299 a month flat. Here, equipment, buildings, parts and service logs are free and unlimited, and a part sits against the unit that takes it.
Sortly: our honest assessment
Where Equipment Tracker Pro and Sortly differ
Only the rows where the two are marked differently are listed: 27 of 39. Yes is included, Pro is on the paid plan, Limited is partial, No is not offered, and Not listed means the vendor material this page was checked against says nothing either way. Rows we have not checked for this vendor are left out.
| Feature | Equipment Tracker Pro | Sortly |
|---|---|---|
| Full Offline Use | Yes | Limited |
| Web Dashboard | Pro | Yes |
| Cloud Sync | Pro | Yes |
| AI Nameplate Scanner | Pro | No |
| AI Condition Assessment | Pro | No |
| AI Invoice & Work Order Scanner | Pro | No |
| AI Diagnostics & Troubleshooting | Pro | No |
| EPA Leak Rate Calculator | Yes | No |
| Refrigerant Recovery Tracking | Yes | No |
| Refrigerant Stock & Fits Compatibility | Yes | Limited |
| HVAC-Specific Reports | Pro | No |
| HVAC Field Tools & Charts | Yes | No |
| Branded QR Tag & Label Creator | Limited | Yes |
| Maintenance / Service Logs | Yes | No |
| Recurring PM Scheduling | Yes | No |
| Work Orders | Yes | No |
| Branded PDF Reports | Pro | Limited |
| Parts & Spare Stock Matched by Size | Yes | Limited |
| Invoicing off a Finished Job, with Payments & Balances | Yes | No |
| Customers Pay the Invoice Online | Limited | Not listed |
| Parts Receipt Scanning, Billed on the Invoice | Limited | Not listed |
| Universal CSV Importer | Yes | Limited |
| Guest / Vendor Forms | Pro | No |
| Vendor Check-In QR Door Sign & Calendar Logs | Pro | No |
| Team Workspaces & Multi-Seat Plans | Pro | Yes |
| Customer Portal | Pro | Not listed |
| Landlord & Rental Tools | Pro | No |
Who should pick which
Pick Sortly if
You are Small businesses, general inventory. It is a Inventory App, and the price is Free (100 items, 1 user) · $49–$299/mo billed monthly · Enterprise by quote.
Anyone whose problem is really inventory: Stock and item tracking first, with equipment as the secondary concern.
Pick Equipment Tracker Pro if
An HVAC technician: You are at the unit with a phone, and the record has to be made and retrieved right there.
In the table above Equipment Tracker Pro is marked Yes, Pro or Limited and Sortly is marked No for: AI Nameplate Scanner, AI Condition Assessment, AI Invoice & Work Order Scanner, AI Diagnostics & Troubleshooting, EPA Leak Rate Calculator, Refrigerant Recovery Tracking, HVAC-Specific Reports, HVAC Field Tools & Charts, Maintenance / Service Logs, Recurring PM Scheduling, Work Orders, Invoicing off a Finished Job, with Payments & Balances, Guest / Vendor Forms, Vendor Check-In QR Door Sign & Calendar Logs, Landlord & Rental Tools.
Getting your equipment list across, and labelled
Two questions come up on the way over from any of these, and neither is about features. The first is getting what you already have into the app: the CSV importer reads a spreadsheet export, maps its columns onto the equipment fields and the building each unit sits in, and costs nothing on either tier — so a register that exists already does not get retyped at a desk.
The second is labelling the units once they are in, which is what makes a record open from the equipment instead of from a search box. The QR label generator prints a sticker per piece of equipment in three modes. Text and JSON labels are free to make, because everything is printed onto the sticker itself; only Link Mode needs Pro, because the public page that label opens has to be hosted.
Sortly questions answered
How much does Sortly cost compared with Equipment Tracker Pro?
Sortly: Free (100 items, 1 user) · $49–$299/mo billed monthly · Enterprise by quote (prices reviewed 29 October 2026). Equipment Tracker Pro: free to download with core tracking free; Pro is $9.99 a month or $79.99 a year; Team starts at $39.99 a month for 5 seats.
Does Sortly have a free plan?
Sortly: Yes — 100 items, 1 user, 2 active jobs. Equipment Tracker Pro: the free tier is permanent and is not capped by record count, with 10 AI scan credits shared across the four AI tools.
Who is Sortly for?
Sortly is a Inventory App, built for Small businesses, general inventory. Equipment Tracker Pro is built for the technician or manager standing at the unit with a phone, with equipment, parts and service history that work offline.
How many features differ between Sortly and Equipment Tracker Pro?
27 of the 39 rows in this comparison differ. Equipment Tracker Pro is ahead on 15 of them and Sortly is ahead on 0; the table above lists every one.
Stop paying for enterprise bloat you'll never use.
⚡ Get your 10 Free AI Scans today.