Equipment Tracker Pro vs.
Housecall Pro
Short answer: Housecall Pro is dispatching, scheduling, customer invoicing and payments, priced per company from $59 a month for one user. Equipment documentation is not what it is for. If what you need is the nameplate specs, the parts, the refrigerant and the service history of the unit on the roof, that is this side of the table.
Housecall Pro: our honest assessment
Where Equipment Tracker Pro and Housecall Pro differ
Only the rows where the two are marked differently are listed: 27 of 39. Yes is included, Pro is on the paid plan, Limited is partial, No is not offered, and Not listed means the vendor material this page was checked against says nothing either way. Rows we have not checked for this vendor are left out.
| Feature | Equipment Tracker Pro | Housecall Pro |
|---|---|---|
| Full Offline Use | Yes | Limited |
| Web Dashboard | Pro | Yes |
| Cloud Sync | Pro | Yes |
| AI Nameplate Scanner | Pro | No |
| AI Condition Assessment | Pro | No |
| AI Invoice & Work Order Scanner | Pro | Limited |
| AI Diagnostics & Troubleshooting | Pro | No |
| EPA Leak Rate Calculator | Yes | No |
| Refrigerant Recovery Tracking | Yes | No |
| Refrigerant Stock & Fits Compatibility | Yes | No |
| HVAC-Specific Reports | Pro | Limited |
| HVAC Field Tools & Charts | Yes | No |
| Barcode & QR Scanner | Yes | No |
| Branded QR Tag & Label Creator | Limited | No |
| Recurring PM Scheduling | Yes | Limited |
| Branded PDF Reports | Pro | Yes |
| Parts & Spare Stock Matched by Size | Yes | Limited |
| Customers Pay the Invoice Online | Limited | Yes |
| Parts Receipt Scanning, Billed on the Invoice | Limited | Not listed |
| Maintenance Plans Sold to Customers | Limited | Yes |
| Universal CSV Importer | Yes | Limited |
| Guest / Vendor Forms | Pro | No |
| Vendor Check-In QR Door Sign & Calendar Logs | Pro | No |
| Team Workspaces & Multi-Seat Plans | Pro | Yes |
| Customer Portal | Pro | Yes |
| Alerts & Reminders | Yes | Limited |
| Landlord & Rental Tools | Pro | No |
Who should pick which
Pick Housecall Pro if
You are Small HVAC & home service contractors. It is a HVAC Field Service, and the price is $59/mo Basic (1 user) · $149/mo Essentials (5 users) · $299/mo Max (8 users), billed annually — $79/$189/$329 billed monthly.
A residential service business: Booking, scheduling, customer management and payments for home service work.
Pick Equipment Tracker Pro if
An HVAC technician: You are at the unit with a phone, and the record has to be made and retrieved right there.
In the table above Equipment Tracker Pro is marked Yes, Pro or Limited and Housecall Pro is marked No for: AI Nameplate Scanner, AI Condition Assessment, AI Diagnostics & Troubleshooting, EPA Leak Rate Calculator, Refrigerant Recovery Tracking, Refrigerant Stock & Fits Compatibility, HVAC Field Tools & Charts, Barcode & QR Scanner, Branded QR Tag & Label Creator, Guest / Vendor Forms, Vendor Check-In QR Door Sign & Calendar Logs, Landlord & Rental Tools.
Getting your equipment list across, and labelled
Two questions come up on the way over from any of these, and neither is about features. The first is getting what you already have into the app: the CSV importer reads a spreadsheet export, maps its columns onto the equipment fields and the building each unit sits in, and costs nothing on either tier — so a register that exists already does not get retyped at a desk.
The second is labelling the units once they are in, which is what makes a record open from the equipment instead of from a search box. The QR label generator prints a sticker per piece of equipment in three modes. Text and JSON labels are free to make, because everything is printed onto the sticker itself; only Link Mode needs Pro, because the public page that label opens has to be hosted.
Housecall Pro questions answered
How much does Housecall Pro cost compared with Equipment Tracker Pro?
Housecall Pro: $59/mo Basic (1 user) · $149/mo Essentials (5 users) · $299/mo Max (8 users), billed annually — $79/$189/$329 billed monthly (prices reviewed 29 October 2026). Equipment Tracker Pro: free to download with core tracking free; Pro is $9.99 a month or $79.99 a year; Team starts at $39.99 a month for 5 seats.
Does Housecall Pro have a free plan?
Housecall Pro: No — 14-day free trial, no credit card. Equipment Tracker Pro: the free tier is permanent and is not capped by record count, with 10 AI scan credits shared across the four AI tools.
Who is Housecall Pro for?
Housecall Pro is a HVAC Field Service, built for Small HVAC & home service contractors. Equipment Tracker Pro is built for the technician or manager standing at the unit with a phone, with equipment, parts and service history that work offline.
How many features differ between Housecall Pro and Equipment Tracker Pro?
27 of the 39 rows in this comparison differ. Equipment Tracker Pro is ahead on 12 of them and Housecall Pro is ahead on 0; the table above lists every one.
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