EPA Leak Rate Alerts
Step-by-Step Guide
Log a refrigerant addition with the system charge, and Equipment Tracker Pro works out the annualized leak rate for that addition and raises a red warning banner if it crosses the threshold for that appliance type. This guide is how to set that up on the phone; the arithmetic on its own, with nothing to install, is on the calculator page.
Just need the number? The EPA 608 and HFC leak rate calculator does the same arithmetic in the browser, with no app and no account — enter the full charge, the pounds added and the days.
EPA's HFC rule does not apply to residential and light-commercial air conditioners and heat pumps at any charge size, and the app cannot be certain whether a unit is one. This alert is a calculation aid, not a compliance determination. Check the rule for your appliance and refrigerant: 40 CFR 84.106 (the HFC rule, from 1 January 2026) and 40 CFR 82.157 (Section 608, ozone-depleting refrigerants).
❄️EPA Leak Rate Alerts
Log a refrigerant addition with the system charge, and Equipment Tracker Pro works out the annualized leak rate for that addition and raises a red warning banner if it crosses the threshold for that appliance type. This guide is how to set that up on the phone; the arithmetic on its own, with nothing to install, is on the calculator page.
Just need the number? The EPA 608 and HFC leak rate calculator does the same arithmetic in the browser, with no app and no account — enter the full charge, the pounds added and the days.
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📱 Mobile App Guide
Open the Refrigerant Log
Open the equipment, tap MAINTENANCE, then Service Log and the +. Open REFRIGERANT LOG and fill in the refrigerant, the SYSTEM CHARGE (LBS), the AMOUNT ADDED and the DATE OF LAST CHARGE. The system charge on this form is what the check uses; the date of the last charge is what turns it into a yearly rate. The REFRIGERANT LOG section of a new service log, filled in.- Check EPA Leak Warnings: The annual leak rate is worked out as you type. If it is over the line for that kind of equipment (10% comfort cooling, 20% commercial refrigeration, 30% industrial process), the log shows EPA FLAG and a red banner naming the threshold and the 30 days to repair. The check applies from 15 lbs for HFCs such as R-410A (EPA's HFC rule), and from 50 lbs for ozone-depleting refrigerants such as R-22 (Section 608). It is hidden when the app is set to metric units. The REFRIGERANT LOG with the annual leak rate and the red EPA banner.
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Frequently Asked Questions
Everything you need to know about the Equipment Tracker Pro guides and features.
How do I capture nameplate information without typing it?
Photograph the nameplate and let the AI fill in the fields, then check them against the plate. Tap ADD IMAGE on the new-equipment form and choose AI Scan Nameplate (Camera) or (Gallery), or use SCAN NAMEPLATE under AI TOOLS on a saved unit. It fills in manufacturer, model, serial, voltage, phase, amps, refrigerant and charge, and whatever else the plate prints, and leaves anything it cannot read blank rather than guessing. Scanning needs a signal. Your first 10 AI scans are free, then it is Pro.
How do I keep preventive maintenance from slipping?
Put each PM on a repeating schedule with a due date and a phone reminder, so the next one is booked as soon as you finish the last. Tap PM Schedules on the home screen, then +, pick a preset such as Change Filter or type your own title, set how often in days, weeks or months, and set REMIND ME. The list filters by Overdue, Due Today and Coming Up. When the job is done, tap CLOSE, COMPLETED, then LOG & COMPLETE, and the app writes the service log and moves the due date forward. A visit that did not happen is closed as NOT COMPLETED with a reason. It is free on the phone, and reminders need no signal.
How do I keep a unit's repair history when the technician who knows it leaves?
Log every visit on the unit's own Service Log, not in a technician's notes, so the history stays with the equipment when the person leaves. Open the unit, tap MAINTENANCE, then Service Log, then +, and fill in the date, service type, technician, vendor and description, with parts under PARTS USED. A finished PM or work order writes its own log. On a Team plan the whole crew sees what was logged, and a live QR tag (Pro) opens the unit's service history on any phone with no app. Logging works with no signal; opening a live QR tag needs a connection.
What kind of guides are available in the hub?
Step-by-step guides for the app's features — AI scanning, QR tagging, inventory, maintenance logs, invoices and getting paid, receipts, PM schedules, work orders, maintenance plans, tenant door tags and Teams — plus an overview guide for the web dashboard. Most of the older guides carry real app screenshots; the newer ones are short worded walk-throughs that name the real buttons.
Are these guides specific to mobile or web?
Each guide has a Mobile App / Web Dashboard toggle, but most of the detailed step-by-step content lives on the mobile app (iOS & Android) since that's where most features live today. The web dashboard has its own overview guide, and we're adding more web-specific guides as dashboard features expand.
Can I access these guides offline?
The guides website needs an internet connection. On the phone, core tracking works fully offline — your equipment records, parts and maintenance logs are readable and editable in zero-signal zones — while AI scanning, AI diagnostics, cloud sync and hosted QR pages need a connection.
Who are these CMMS guides written for?
They are written for field HVAC technicians, property maintenance crews, and facility managers looking to digitize their workflows.
Do the guides include instructions for team management?
Yes — the Teams guide covers inviting your crew with a code and choosing each person's role, and there are guides for cloud sync & sharing (including transferring a building to another owner) and for the vendor check-in system, which turns a building into a QR-code entry point for contractors.